Timesheets Timesheets
Making Timesheets Simple for Yorkshire Schools
We’ve invested in cutting-edge technology to make your life easier. No more paper timesheets, no more chasing
candidates – just a simple, secure digital process that works.
Frequently Asked Questions Questions
What's changed with our timesheet system?
We’ve invested in Edun, a state-of-the-art database specially designed for education recruitment. This means timesheets are now completely digital – no more paper forms for candidates to bring to school, no more lost timesheets, and much faster processing.
The system is fully cloud-based and secure, so you can access it from anywhere, anytime. It’s designed specifically for schools like yours across Yorkshire, streamlining everything from booking to payment.
What if I have multiple bookings in one week?
You’ll receive just one email per week that covers all your Castle Education bookings. Whether you’ve had one supply teacher or five teaching assistants, it’s all in one place.
This means less email clutter and easier management for your school office team.
What happens if there's an error on the timesheet?
If something doesn’t look right – wrong days, incorrect hours, or any other discrepancy – simply raise a query when reviewing the timesheet.
Here’s what happens:
- You flag the issue with comments about what needs changing
- Our consultant gets notified immediately
- They make the corrections and respond via the timesheet comments
- You receive an updated version to review
- The process continues until everything’s spot on
It’s an interactive dialogue that ensures every detail is correct before approval.
Is the system secure for our school data?
Absolutely. Edun is a fully cloud-based, secure platform that meets all data protection requirements for schools.
Your timesheet data is encrypted and protected, and the system is designed specifically for the education sector with safeguarding and compliance built in from the ground up.
When did this system start?
We’ve been rolling out our digital timesheet system to provide a better service for Yorkshire schools. If you haven’t received your first digital timesheet email yet, don’t worry – we’ll be in touch to let you know when your school is set up on the new system.
All existing processes remain the same until you receive your first digital timesheet email.
How do digital timesheets actually work?
It’s beautifully simple:
- We create your timesheet every Friday by midday
- You receive one email covering all your Castle bookings for that week
- Click the link in the email – no passwords, no logging in, no fuss
- Review and approve with just a few clicks
That’s it. No paperwork, no chasing candidates, no administrative headaches.
How do I know the status of each timesheet?
We use a simple traffic light system that tells you everything at a glance:
🟡 Amber (Awaiting Approval): Waiting for you to review and approve
🟢 Green (Approved): All sorted – timesheet approved and processed
🔴 Red (Queried): There’s an issue that needs resolving
No confusion, no guesswork – you’ll know exactly where each timesheet stands.
Do I need special training or software?
Not at all. If you can click an email link, you can use our timesheet system.
- No passwords to remember
- No software to install
- No special training required
- Works on any device – computer, tablet, or phone
We’ve designed it to be as straightforward as possible for busy school staff.
What are the benefits for our school?
For your school office:
- No more chasing candidates for paper timesheets
- Faster processing and payment
- Complete digital record keeping
- Less administrative time spent on timesheets
For your supply staff:
- No need to remember to bring timesheets
- Faster payment processing
- Clear communication about any queries
For the environment:
- Completely paperless process
- Reduced carbon footprint
- Part of our commitment to sustainable practices
What if I have technical issues?
Our team is here to help. If you have any issues with the digital timesheet system:
- Get in touch [LINK]
- Or contact your dedicated consultant directly
We’re committed to making this transition as smooth as possible for every Yorkshire school we work with.
Ready to Experience Simpler Timesheets? Timesheets?
Our digital timesheet system is just one way we’re investing in better service for Yorkshire schools. From supply teaching in Hull to teaching assistant cover in Harrogate, we’re making recruitment administration simple.
Still have questions about our digital timesheets?
Because your time should be spent on education, not paperwork
